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Posts tagged “Productivity

Smart Steps to be Productive


You can’t deny with the fact that we’ve only 24 hours in a day, 7 days in a week and 52 weeks in a year, neither less nor more. No matter what you do, you would probably gonna feel that you’ve less enough time to complete the tasks. But still successful people smartly manage their work complete within the given time. Mind the word ‘smart’ Fellas !! 🙂

There are plenty of ways to work more productively and efficiently, suggested by a lot of people throughout the world. The key behind all of these methods is to ‘work in time’. There’s only a need a Time-Management in your Life and you ought to maintain discipline and give some respect for that. Even some anonymous said nice words for Time, “If you gonna respect time, the time gonna respect you for sure”. So True! 😉

Lemme give y’all some tips to work productively and hopefully you keep them as habit.

1. Make A To-Do List

This is the primary method of scheduling your tasks. Simple! Make a ‘Daily To-Do List’ of all your upcoming tasks in an order and maintain discipline. Keep this list handy throughout the day and cross off those tasks which you’ve finished. This would make you productive and some satisfaction that your tasks are going properly.

2. Prioritize Your Tasks

Yet another important method. You should know which tasks are important and you should do them first. Of course, making priorities would help you enough to focus on the things. Just in case you’ve forgotten, you could make a list of all your tasks and give them ratings on the basis of their priorities to be done.

3. Set Deadline For Every Task

I’ve mentioned a quote on respecting the time and I meant that seriously. There’s just something about deadlines that makes you thrive. Set an appropriate deadline and try to finish them sooner, otherwise you’ll start procrastinate the task and further delay would cost you for other tasks waiting in queue. Make a reminder in your Diary or Cell phones, about deadlines, so that you’ll get to know about your tasks’ deadlines.

4. Keep Your Workspace Clean

Not only for cleaning concern, but also for productive cause you must keep your workspace. It often happens we waste couple of time in searching important files, documents and our belongings. Same case happens while working in a computer or laptop. Make your space clean enough such that all our belongings are visible. You could even prioritize among them. Let say, which items should be place above the desk or under the desk.

5. Plan Phone Calls

Some times even calling or taking calls in the middle of something, breaks the momentum and can derail the productive project. Kindly avoid such situations. Set a time zone in which you’re free for a while and make calling habits of those you’re trying to reach. You can’t always be rigid as some important emergency calls might come. Still try your best to reduce to some extent. Even you could notify to your callers to contact when you’re available to talk. And as a good manner, you must return all calls by the end of your task.

6. Set Your Own Working Time Zone

Everyone has different energy cycles and time zones of working. Some are night owls, who could world all night. While others are the morning persons. Even you also have the ability and stamina to work on either the time zones. Analyze your strength on which particular time zone you work most because that’s the time when you’ll be at your best.

7. Take Breaks For A While

It has been proven a lot of times that working continuously for long hours, makes you less productive as your energy deteriorates. Take some break after working for hours, have some food, listen to music, or take a little rest. But take breaks for few minutes, otherwise you’ll lose the momentum and further delay in the assignment.

8. Avoid Website Distractions

In the modern era of Social Networking, we spent a lot of time in tweeting, mailing, blogging or just simply chatting with people. Even if you’ve some important work to do, you get into it. Sometimes, we check our e-mail a lot of time in a day. The reason is that we get addicted to it. These are the distractions and seriously a waste of time. Avoid them. Reduce your time span in website. Check your emails once or twice a day. You could even set bookmarks in case you’re visiting some important websites very often, rather finding them again and again.

There are plenty of other tips being discussed in the web. But the main aim is getting more productive and working efficiently in limited time. They would take some time to be a regular habit and it’s always work in progress. The good news is if you start focus on applying new tools and techniques in your life. Hopefully, you’ll be succeeded.


Stay LAZY Achieve PLENTY


Referred from :- How to Accomplish More by Doing Less

In this modern era, everybody’s getting Workalcoholic these days. We have plenty of  Work to complete in a limited interval of Time. We feel some kinda burden or pressure while working, but still we move on as time doesn’t waits for everybody. We get things started with a pace. And after working continuously for hours, not even a bit time to rest, we end up with total exhaustion.

However, sometimes being Lazy or taking intervals in these hectic schedules, could make you to achieve even more than those who work relentlessly. Let prove this point by taking an example.

Consider two people of equal skill work in the same office. For the sake of comparison, let’s say both arrive at work at 9 am each day, and leave at 7 pm.

Bill works essentially without stopping, juggling tasks at his desk and running between meetings all day long. He even eats lunch at his desk. Sound familiar?

Nick, by contrast, works intensely for approximately 90 minutes at a stretch, and then takes a 15 minute break before resuming work. At 12:15, he goes out for lunch for 45 minutes, or works out in a nearby gym. At 3 pm, he closes his eyes at his desk and takes a rest. Sometimes it turns into a 15 or 20 minute nap. Finally, between 4:30 and 5, Nick takes a 15 minute walk outside.

Bill spends 10 hours on the job. He begins work at about 80 percent of his capacity, instinctively pacing himself rather than pushing all out, because he knows he’s got a long day ahead. By 1 pm, Bill is feeling some fatigue. He’s dropped to 60 percent of his capacity and he’s inexorably losing steam. Between 4 and 7 pm, he’s averaging about 40 percent of his capacity.

It’s called the law of diminishing returns. (i.e. the decrease in themarginal (per-unit) output of a production process as the amount of a single factor of production is increased, while the amounts of all other factors of production stay constant).

With reference to our example, Bill’s average over 10 hours is 60 percent of his capacity, which means he effectively delivers 6 hours of work.

Nick puts in the same 10 hours. He feels comfortable working at 90 percent of his capacity, because he knows he’s going to have a break before too long. He slows a little as the day wears on, but after a midday lunch or workout, and a midafternoon rest, he’s still at 70 percent during the last three hours of the day.

Nick takes off a total of two hours during his 10 at work, so he only puts in 8 hours. During that time, he’s working at an average of 80 percent of his capacity, so he’s delivering just under 6 ½ hours of work — a half hour more than Bill.

Because Nick is more focused and alert than Bill, he also makes fewer mistakes, and when he returns home at night, he has more energy left for his family.

It’s not just the number of hours we sit at a desk in that determines the value we generate. It’s the energy we bring to the hours we work. Human beings are designed to pulse rhythmically between spending and renewing energy. That’s how we operate at our best. Maintaining a steady reservoir of energy — physically, mentally, emotionally and even spiritually — requires refueling it intermittently. Work the way Nick does, and you’ll get more done, in less time, at a higher level of quality, more sustainably.

Create a workplace that truly values a balanced relationship between intense work and real renewal, and you’ll not only get greater productivity from employees, but also higher engagement and job satisfaction.

There’s plenty of evidence that increased rest and renewal serve performance.

Consider a study conducted by NASA, in collaboration with the Federal Aviation Administration, of pilots on long haul flights. One group of pilots was given an opportunity to take 40 minute naps mid-flight, and ended up getting an average of 26 minutes of actual sleep. Their median reaction time improved by 16 percent following their naps.

Non-napping pilots, tested at a similar halfway point in the flight, experienced a 34 percent deterioration in reaction time. They also experienced 22 micro sleeps of 2-10 seconds during the last 30 minutes of the flight. The pilots who took naps experienced none.

Or consider the study that performance expert Anders Ericcson did of violinists at the Berlin Academy of Music. The best of the violinists practiced in sessions no longer than 90 minutes, and took a break in between each one. They almost never practiced more than 4 ½ hours over a day. What they instinctively understood was the law of diminishing returns. The top violinists also got an average of more than 8 hours of sleep a night, and took a 20-30 minute nap every afternoon. Over a week, they slept 16 hours more than the average American does.

When I was working, I was truly working relentlessly. When I was recharging — whether by getting something to eat, or meditating, or taking a run — I was truly refueling.

Stress isn’t the enemy in the workplace. Indeed, stress is the only means by which we can expand capacity. Just think about weightlifting. By stressing your muscles, and then recovering, you gradually build strength. Our real enemy is the absence of intermittent renewal.

Referred from :- How to Accomplish More by Doing Less